Privacy policy
Who are we?
Mea Opus Limited provides recruitment services to landowners and their managers, estates, conservation organisations and similar enterprises.
We are UK based with an office in Sundial House, High Street, Horsell, Woking, Surrey GU21 4SU and work on a national basis with a range of clients from family or trust owned enterprises, individuals, trading entities and partnerships.
What does this policy cover?
We take your personal data seriously, and this policy: sets out the types of personal data that we collect about you
- explains how and why we collect and use your personal data
- explains how long we keep your personal data for
- explains when, why and with who we will share your personal data
- sets out the legal basis we have for using your personal data
- explains the effect of refusing to provide the personal data requested
- explains the different rights and choices you have when it comes to your personal data; and explains how we may contact you and how you can contact us.
What personal data do we collect about you?
We collect the information necessary to find available opportunities and any additional information needed to assess your eligibility through the different stages of the recruitment process.
This information includes CVs, identification documents, educational records, work history, employment and references and any other information that is provided by you throughout the course of the recruitment process.
In some cases, we may also collect sensitive personal data about you. However, we only collect sensitive personal data, and further process this data, where you have given your explicit consent.
Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you from:
Directly from you. This is information you provide while searching for a new opportunity and/or during the different stages of a recruitment process.
Through publicly available sources. We use the following public sources:
- Company websites
- Companies House
- Twitter, Instagram/Facebook and other social media platforms
- Media / News / Other publicly available print and online sources
- By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague, or even a present employer
• From an agent/third party acting on your behalf. e.g. Outplacement / Career Transition Agency
How and why do we use your information?
We use your personal data to match your skills, experience, and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage of the process, we will be collecting more information about you at the interview (or equivalent) stage and onwards in that manner.
How long do we keep your personal data for?
We only retain your information for as long as is necessary for us to use your information as described to fulfil those requirements outlined above, or to comply with our legal obligations. However, please be advised that we may retain some of your information after you cease using our services, for instances if this is necessary to meet our legal obligations.
When determining the relevant retention periods, we will consider factors including:
(a) our contractual obligations and rights in relation to the information involved;
(b) legal obligation(s) under applicable law to retain data for a certain period of time; (c) our legitimate interest where we have carried out a balancing test (see legal basis below);
(d) statute of limitations under applicable law(s);
(e) (potential) disputes;
(f) if you have made a request to have your information deleted; and
(g) guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information once it is no longer needed.
Who do we share your personal data with?
We share your personal data with the client who has a position to fill, which may be relevant to you, to determine with the client whether you are a good fit for the available position.
We may also conduct checks on you to verify the information you have provided and where we do this we share your information with a verification company or relevant organisation, for example a university registrar to confirm degree qualifications.
What legal basis do we have for using your information?
For prospective candidates, referees and clients, our processing is necessary for our legitimate interests in that we need the information to assess suitability for potential roles, to find potential candidates, to build insight into our relevant markets, and to contact clients and referees.
If you are shortlisted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. We will always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
To find out more about how we safeguard your information as related to transfers contact us on: tim@meaopus.co.uk
Keeping information secure
We invest significant resources to protect your personal information, from loss, misuse, unauthorised access, modification or disclosure. However, no internet-based site can be 100% secure and so we cannot be held responsible for unauthorised or unintended access that is beyond our control.
What rights do you have in relation to the data we hold on you?
By law, you have rights when it comes to protecting your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object to processing
What does this mean?
You have the right to be provided with clear, transparent and easily understandable information about how we use your data and your rights in relation to the use of your data. That is the purpose of this privacy policy.
You have the right to obtain access to your information (if we’re processing it), and certain other information (like that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.
You are entitled to have your information corrected if it is inaccurate or incomplete.
This enables you to request the deletion or removal of your information where there is no compelling reason for us to continue using it. There are exceptions to the right to erasure.
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. A note will be made on your record to ensure the restriction is respected in the future.
You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
The right to lodge a complaint and the right to withdraw consent
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
• baseless or excessive/repeated requests, or
• further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We will respond as soon as we can, generally this will be within 30 days of the request being received at: XXX@meaopus.co.uk. If the request is going to take longer to deal with, we will let you know.
Do we use ‘cookies’ to collect personal data on you?
No, we do not use cookies to collect personal data on you. However, our website uses cookies to provide a better service. Please see your cookie policy for more details.
Third-party disclosure
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information.
Third-party links
We do not include or offer third-party products or services on our website.
Updates
We keep this Policy under regular review and update it from time to time. Please review this policy periodically for changes.
How will we contact you?
We may contact you by phone, email or social media. If you prefer one contact means over another, please let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data please contact us at:
tim@meaopus.co.uk